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The Policy and Outreach Program champions the critical importance of Federal All records shall be maintained and stored for a period of seven years. This policy sets out the HCPC’s arrangements for the management of its records. An ongoing program of disposal means records destruction of time expired records occurs regularly, and, in the case of permanent records, they are transferred to the University Archives regularly. Once approved by the Government Records Committee departments can then implement and the department coordinates the disposal and transfer of records. Freezes can be internal (issued by your agency’s CEO or delegate) or issued by the State Archivist. Introduction In the course of carrying out its various functions, Monitor creates and holds a wide range of recorded information. Digitisation Disposal Policy 2014; Microfilming Disposal Policy 2006; General retention and disposal schedule for original paper records that have been digitised (QDAN 656 v.2). Disposal of records does not always mean destruction. It is also important to ensure compliance with financial and legal requirements. Public offices shall develop records retention and disposal schedules in consultation with the Director, KNADS. accordance with the applicable standards. A retention and disposal authority (RDA) is the document which sets out the appropriate disposal action for various types of records. 9. USA.gov, The U.S. National Archives and Records Administration The purpose of this policy is to establish the safe keeping of records including retention and destruction in . The University Records Retention and Disposal Authority must be used to retain and destroy University Records, in accordance with the Records Management Policy and associated processes. Office for Civil Rights Headquarters. Record Retention and Disposal Policy Introduction The HCPC recognises that its records are a vital asset which need careful management to enable the HCPC to conduct its business and comply with its statutory obligations. The purpose of this policy is to provide guidance and reference for University employees regarding the retention, disposition, storage and destruction of official University records, in all formats. The Vital Records Policy provides further information on the identification, registration, storage and disposal of Vital Records. Disposal of Records (44 U.S.C. Record Retention and Disposal Policy. Roles and responsibilities. Records not disposed of at the end of their retention period remain subject to records requests under statute or legal proceedings. Reproduced or published material received from other offices which requires no action and is not required for documentary purposes. when records are required for legal proceedings or commissions of inquiry). Keeping track of your business’s paperwork and digital data can be an overwhelming responsibility. A disposal policy can be either part of the overall records management policy or a separate document. The policy also ensures that documents are promptly provided to authorities in the course of legal investigations or lawsuits. • A retention and disposal programme ensures that SAQA maintains only those records it … 4.4 Records Disposal 4.4.1 Records disposal procedures work on the premise that all records cannot be retained indefinitely. The following are examples of “Non-Records”: Record Series — A group of similar or related records that are normally used and filed as a unit and can be evaluated as a unit for determining the record retention period. Employees are urged to visit this website to keep up to date as changes to the procedures and/or the Records Retention Schedules can and do occur. This will enable NSW State Archives to achieve information accessibility, business enhancement and improvement. Lines of Business will identify, appraise and offer records identified as having historic value through CDIO, and if applicable transfer to The National Archives at 20 years + 1 or earlier. It also indicates retention in active and inactive storage areas. Official records shall not be destroyed or otherwise disposed of by any University faculty or staff except as outlined in the Records Management Program and Retention Schedule. The purpose of this policy is to provide guidance and reference for University employees regarding the retention, disposition, storage and destruction of official University records, in all formats. This Policy represents the {Insert Name of Organization}’s policy regarding the retention and disposal of records and the retention and disposal of electronic documents. Each source records disposal authorisation has a number of general conditions that need to be met before the original source records can be destroyed. It can also include transfer to a historical archive, museum, or private individual. Stocks of publications, forms, or other printed documents which become obsolete or outdated due to revision. The purpose of the Records Management Policy is to ensure that full and accurate records of all activities and decisions of NSW State Archives are created, managed and retained or disposed of appropriately, and in accordance with relevant legislation. An Act of Parliament to provide for the disposal of records in the custody of the High Court or of the Registrar-General [Act No. 2/1963, Act No. Disposal Authorisation 2074 was developed with input from: Guide to the GDA for converted Source Records–Public Record Office Victoria The differences between a non-record and a record are the reasons for keeping the information and how the information is used. The retention periods set forth in the attached Records Retention and Disposal Schedule are the minimum … Unless otherwise specified the retention and disposal policy refers to both hard and soft copy documents. All updates to Records Management Procedures and Records Retention Schedules are posted to the website. Information Security Information Security Policy Acceptable Use of CSULB Electronic Communications Systems and Services Accepting Payment (Credit/Debit) Card and eCommerce Payments All of the records that make up a record series must have the same retention periods. The University welcomes and encourages good-faith reporting of compliance concerns and/or seeking advice regarding compliance issues. "Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period. Recordkeeping implementation advice. Ownership of the policy rests with the Chief Information Officer who is responsible for reporting to NSW State Archives regarding compliance with l… Records with historic value, retai… RECORDS DISPOSAL ACT [Date of assent:28th May, 1962.] Records Clean-up: This online tutorial encourages government agencies to destroy records on a regular basis in … You should be aware that information that you provide to the City of Santa Monica, whether through the City’s website, emails sent to the City, or any other methods, may be considered public records pursuant to the California Public Records … Destruction of records ought to be authorized by law, statute, regulation, or operating procedure, and the records should be disposed of … COVERED RECORDS: This Policy applies to all official records generated in the course of the _____agency operations, including but not limited to: ... and Board of Directors and any further disposal of documents shall be suspended until such time as the Board of Directors, with the advice of the Executive Director and the The destruction of all records, including source records, must be endorsed by the CEO or authorised delegate and must be documented. Links to and descriptions of UC's systemwide cybersecurity policy and nine standards, including a glossary of terms, guides by role, and FAQs. disposal of information to ensure that we carry this out consistently and that we fully document any actions taken. Acknowledgements. 9.1 Records should be destroyed using the appropriate method: for paper: shredding or destruction via a reputable disposal company in securely fastened and labelled sacks or deletion for electronic records. 1-86-NARA-NARA or 1-866-272-6272, State of the Archives and other Speeches & Writings, Digitization Services Products and Services. Records held electronically are covered by the Electronic Communications and Transactions Act, which specifies that personal information must be deleted or destroyed when it becomes obsolete. Visit https://compliance.uconn.edu/reporting-concerns/reporting-overview/ for more information. It is recommended to group documents into a smaller number of “big bucket” categories to simplify the implementation of the records policy. By continuing without changing your cookie settings, you agree to this collection. Library or museum material collected for informational or exhibition purposes. Agencies should update their records schedules when there are program changes that will result in the establishment of new types of records, the transfer or termination of records no longer required, or an increase or decrease in the retention time of the records, to ensure the schedules accurately reflect current records and the functions they document (36 CFR 1225).14 Whenever possible, HHS should … A well built-out record retention policy is absolutely essential for office managers to organize all company records and know when to dispose of them. 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